Knowing how to write a resignation letter can keep connections with former colleagues strong. Burning bridges with scathing final words may generate some short-term psychological benefits, but ultimately harms your long term career prospects. Regardless of how you feel about your job, you’ve come to the conclusion that it’s time for your next step. It is customary in the professional world to write a letter of resignation. This creates a paper trail, which makes the HR side of quitting go smoothly. You want to ensure you are paid for each day you work. Writing the letter begins the conversation, if there is one to be had. Your company might try to offer you a raise or bonus to try to keep you; a letter of resignation can get that process started.
Whether you're moving on to a new opportunity or taking some time off, writing a resignation letter is an important first step. But what should you include in this letter? And how can you ensure that your resignation is handled smoothly and professionally? In this article, we'll answer all of these questions and more. We'll give you tips on how to craft an effective resignation letter, as well as what to avoid. So whether you're feeling relieved or anxious about your upcoming transition, we’re here to help make the process go as smoothly as possible.
Letter of Resignation
A resignation letter should be short and to the point. It should be addressed to your direct supervisor, and should state your intention to resign from your position, as well as the date of your last day of work. In addition, you may want to include a brief explanation of why you are resigning, although this is not strictly necessary. Once you have written your letter of resignation, be sure to proofread it carefully for any errors or typos. Once you are satisfied with the letter, simply hand it in to your supervisor and begin making preparations for your departure.
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Resignation Letter Format
While there is no standardized resignation letter format, make sure to get to the point. You don’t need to provide a lengthy explanation as to why you want to quit; if your boss is curious, they will ask. It is a bad look to write negative things about the company in your letter of resignation. Even if the experience was not entirely positive, and it might feel good to “stick it” to a bad boss, a better way to communicate these feelings is through a meeting as opposed to a snarky letter. Save the critiques of the company’s operations for the exit interview. That said, if you decide to add negative critiques in your resignation, be prepared to deal with the consequences, hence our recommendation to bring those up in person.
Write incisively. There is no obligation to explain your next move. Remember, this is a transactional letter and does not require fluff.
Resignation Letter Example
Here is a fictional resignation letter example:
Dear Serena,
Please accept this letter as a formal notification of my resignation. Management consulting has been my life for the past 3 years, and it has been an honor to work with your team. However, the time has come for me to move on to new opportunities. Thank you for all your support. I wish the team the best in the future.
Sincerely,
John
This is one resignation letter sample; there are many ways to get your point across that say what you need while expressing gratitude for the opportunity.
Resignation Letter Template
Here is a resignation letter template geared towards management consultants:
Dear [Name],
I am writing to inform you of my resignation from my role as management consultant at (company name). It has been an honor and a privilege to work with such a talented and dedicated team, and I will take with me keen insights from my time here.
My intended last day of employment will be (date). I would like to take this opportunity to thank you for all your support and guidance over the past (number) years. I have learned a great deal from you, and I am grateful for the opportunities you have afforded me.
I wish you and the company all the best for the future. Please do not hesitate to contact me if I can be of any assistance during this transition period.
Yours sincerely,
(Your name)
Conclusion
With employees jumping jobs and careers more than ever, knowing how to write a letter of resignation is essential to most people looking to get ahead. You never want to burn bridges in the world of management consulting; though the industry is large, the consulting world is smaller than it seems. You may find yourself looking to hire or be hired by someone at the firm from which you are resigning within the next five years. This type of thing happens all the time. Follow our tips to ensure that you state your intention to move on in the most professional way possible.
Additional Resources:
- Consulting Cover Letter: Ultimate Guide
- Consulting Firm Directory
- Consulting Networking The Non-Sleazy Way